ITP-6 – Consolidated Project Management Plan

Consolidated Project Management Plan

ITP-6 – Consolidated Project Management Plan

Assignment for the ITP-6 Project Deliverable

Review your previous deliverables assignments and the assignments from the other teams in the Shared Learning Environment Discussions.

Prepare a consolidated Project Management Plan/Proposal (PMP) that consolidates and summarizes each of the ITP deliverables.

The final deliverable assignment posting should only include the project plan, the presentation and the MS Project (.mpp) file:

1. An updated MS Project (.mpp)with schedule, durations, dependencies, resources, and costs.
   • The Consolidated Project Plan includes a full MS Project (.mpp file with the WBS with inputs that have resulted from the weekly ITP assignments.  The MS Project (.mpp) file should be updated based on lessons learned, instructor’s comments, improvements resulting from sharing and looking at the work of other teams.

2. A complete, consolidated project plandocument (in a format/structure from the textbook, from pmi.org, or from other valid research) including all relevant project information and all information from previous ITP deliverable documents.

• All project information must be included within the Word document. All of the ITP assignments from this semester should be updated and improved based on learning through the semester.  You may use any number of features to include the updated assignments, including Appendices or embedded documents, among several other possibilities, but all appendices/documents should reflect the changes you’ve experienced through the semester.Please note that the full documents should not be part of the main body of the Project Plan. They are supporting documents only. For example, one embedded or appendix should be an updated Excel spreadsheet Risk Register for all major tasks and at least 2 sub-tasks and 2 sub-sub tasks. Another appendix should be an updated and expanded version of your project charter that summarizes the project, given what you know now.  (For instance, as but one example, any changes in project schedule, costs, and scope since the original draft of the charter should now be reflected in the updated charter.)

• The Consolidated Project Plan consolidates, discusses and summarizes each of the ITP deliverables.  The consolidated plan, with the exception of the MS Project (.mpp) file, must summarize each of the ITP documents (schedule, major resources, major risks, cost, etc.) in the text of the document.  The final consolidated plan should discuss what the project is, what is required to meet the needs of the Dental Clinic, how information was gathered and presented, and information that will help the company and the client or executive sponsor). Documents to support the SUMMARY should be added as Appendices – either in full or embedded (preferable).

• The Plan and documents should reflect improvements through the semester from the instructor’s comments, sharing the projects of the other teams, additional text readings and additional research, and other lessons learned.
• The Consolidated Project Plan must include at least a paragraph that describes which project documents/assignments were changed, updated and/or improved, how, and why. If, for example, the team made changes to the Resources, the team might indicated that they saw another team that included a resource that had not been considered yet.  This paragraph (or more) is mandatory!

• The consolidated plan should include references used (with appropriate citations) to gather the information.

• Some sections to consider for inclusion in the Consolidated Project Plan are:
  • A title page
  • The executive summary (with appropriate changes) of the project proposal and plan.
  • The scope, cost and schedule (early in the document!)
  • Business requirements for the project and system, and reason for undertaking the project (problem statement) should be included.
  • Clear and complete scope statement should be included.
  • Objectives, constraints, and assumptions should be included.
  • Participants (project team AND stakeholders) along with their roles should be listed.
  • Project background should be provided.
  • Technical and PM approach/strategy should be described.
  • Benefits and value to the client (note: this does not mean costs or budget) should be detailed.
  • Rough order of magnitude (ROM) estimate of costs and required project budget should be included based on your own cost estimate.
  • ROM estimate of total time required to complete the project and project completion date should be included based on your Project schedule.
  • A summary-level Gantt chart with a few major bars might be a useful, though optional, addition.  However, do not include a copy of a full MS Project Gantt chart that is so detailed that it is unreadable.
  • A conclusion paragraph should be included, briefly summarizing the project and requesting approval to proceed with the project.

As an example, PMI recommends the following sections in a project management plan:

• Purpose/background/approach
• Goals/objectives
• Scope
• Deliverables
• Constraints/assumptions
• Related projects/critical dependencies
• Schedule and milestones
• Budget/cost-benefit assessment
• Risk assessment
• WBS
• Quality management approach
• Tools and techniques to be used
• Resource estimates
• Standards
• Change and control procedures
• Roles/responsibilities
• Work plan
• Team contact directory
• Approval sign-off form

There are several other good templates and formats available.  Please be sure to credit the source of your Project Plan structure of format.

3. A Microsoft PowerPoint presentation (approx. 8-10 slides) that provides a high-level executive-level summary of your project proposal for the major stakeholder(s) (client and/or executive sponsor).  The slides should be prepared and formatted as though they will be presented face-to-face in a Conference room with a projector.

• The presentation should open with a discussion of scope, cost, and schedule.
• This presentation will be a decision presentation, not merely an information presentation.  The PowerPoint slides should NOT be overly full of text.
• Length should be appropriate to purpose and audience (approx. 8-10 slides).

The slides should not be to

Consolidated Project Management Plan